The Office of Corporate Services, Faculty of Health Sciences, is responsible for managing and overseeing the facilities and resources that support the academic and research missions of the Faculty of Health Sciences in its campus locations. The Department is also responsible for creating and maintaining a safe, clean, inspiring educational and research environment for its faculty, staff and visitors. This position reports to the Assistant Director, Operations, Office of Corporate Services, FHS.

The Office Assistant performs a variety of routine clerical/secretarial/reception duties following prescribed procedures and established guidelines.

Job Duties

Update and maintain files, correspondence and records.

• Update iSpace database with correct people and locations to ensure accuracy
• Data collection on physical space, requires travel within the faculty buildings
• Archiving files from print media/hard copies to cloud backup via scanning

Schedule meetings, room bookings and appointments.

• Assist FHS Room Bookings with room audits, counts of room booking usage, furniture replacement and checking for lights, etc. in FHS conference rooms in the Health Sciences MDCL buildings

Other Administrative Duties

• Answer or redirect general inquiries in person or by telephone and e-mail.
• Assist with mailings and ordering of supplies and office materials.
• Copy, collate and assemble a variety of documents and packages for review.
• Provide direct administrative support for events and meetings.

Working Conditions

• Typical office environment
• Work is completed under supervision
• Travel within the campus on a regular basis
• Position is onsite
• Hours vary from 25-35 hours per week

To apply for this job, please submit your application online.

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

• Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
• Faculty of Health Sciences HR Office at ext. 22207, or
• School of Graduate Studies at ext. 23679

to communicate accommodation needs.

The University is committed to providing and maintaining healthy and safe working and learning environments for all employees, students, volunteers and visitors. The University’s Vaccination Policy-COVID-19 Requirements for Employees and Students (the “Vaccination Policy”), requires all McMaster community members, including employees, accessing a McMaster campus or facility in person to be fully vaccinated or to have received an exemption from the University for a valid human rights ground. While the Vaccination Policy is currently paused, it may resume quickly and on short notice, as informed by public health advice and direction. Should it become necessary in future to resume the Policy, all community members will need to demonstrate compliance at that time. Successful applicants in those positions that work in host hospitals or other healthcare sites that have active vaccination mandates in place will need to comply with these and any other health and safety measures necessary as part of their appointment. The University will continue to follow the guidance of public health organizations to define fully vaccinated status.