Specialist, Accounting (AP) Job at Samsung Electronics
Position Summary
At Samsung Electronics Canada, we take pride in the creativity and diversity of our talented people – they are at the forefront of everything we do. Their skillset and mindset drive our continued success. We want the best of the best at Samsung to join our team, not just those who fit into our Culture but those who will ADD to our Culture and make Samsung an even better place to work.
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If you want to work for one of the most recognized brands in the world and one of the Top 100 Employers in Canada...and have a ton of fun…. then please keep reading!
Our Perks:
- Hybrid Working Environment
- Competitive Salary and Performance based incentive plan for all levels
- Employer paid Medical and Dental coverage from day one
- Group RRSP plan that helps you save for the future
- Fantastic employee discount on all Samsung products
- Free on-site gym to get your sweat on
- Subsidized Cafeteria; including free Starbucks coffee/latte machine
- Tuition Reimbursement to keep you learning/Access of Samsung U for 24/7 online learning
- Employee Referral program- we want great talent like you!
In a fast-paced work environment, the primary responsibilities involved in this role will include daily cash application, full cycle of accounts payable processing, handling reconciliations and payment processing. The incumbent will also be required to assist with various tasks related to general accounting, accounts payable and receivable, as well as the month end closing, and quarterly and annual audits.
Role and Responsibilities
General AP:
- Coordinate, process and pay incoming vendor invoices and expense reports in a timely manner including coding invoices, ensuring backups are correct, performing duplication checks.
- Distribute incoming invoices as required for approvals.
- Ensure expenditures and approvals are in compliance with company policies and procedures. Collaborate with submitter to resolve discrepancies.
- Train and guide employees on expense systems and vendor invoice systems through group sessions or one-on-one coaching.
- Setup and maintain vendor master data including tax ID verification in CRA portal, and ensure proper documentation (W-9 for US vendors) when registering new vendors or modifying existing master record.
- Setup and maintain vendor banking details for EFT payment processing, ensuring vendor’s EFT consent documentation and banking detail backups comply to strict company & HQ policy to prevent fraud including obtaining confirmation of banking details by phone with vendor’s CFO or authorized signer.
- Ensure tax compliance including detection and posting of GST/HST and provincial sales tax (PST) self-assessments. As tax registrants of BC, MB, and SK Provincial governments, SECA must remit these taxes to mitigate tax exposures or reduce audit risks.
- Process stop payments by preparing relevant documentation to submit to Stop Payment Administrator. Perform reversals of payments, reissue or cancel payments in SAP.
- Perform adjusting journal entries of G/L accounts or cost centers.
- Reduce FSCS risk items by clearing open items in suspense, temporary holding G/Ls or internal accounts.
- Uphold AP Policy and contribute to its improvement.
- Analyze and provide accurate payouts forecast to Treasury Department when required.
- Manage AP records by adhering to record-retention and data security policies. Retrieve relevant receipts, organize and submit these semi-annually to HQ for Korea VAT audit.
- Assist Accounting Manager to prepare monthly FSCS, quarterly DC&P, annual FHC AP confirmation reports.
- Communicate closing deadlines to employees.
- Answer queries, generate reports or fulfill test sampling requests by internal or external auditors.
- Contribute to timely month-end closing by approving/rejecting all pending inboxes; post vendor accruals, run month-end executions (ex: GR/IR inventory clearing; IFRS 15 Reclass of sales deductions)
Administrative/Systems Management
- Manage and administer 2 or more Accounting operations proprietary systems. Among these are:
Corporate Credit Card (BOA The Works)
Primary administrator of company card account operations functions include issuing of new cards through approved PUMI, implement and manage credit card limits within policy, guide and provide solutions to employee on card issues, reconcile and settle transactions for terminated employees, generate reports on card usage, liaise with bank for card account queries or online systems issues, urgently assist with card declines, negotiate deletion of late fees or interest charges, remind employees to settle overdue card expenses, report list of delinquent employees to executive management monthly in an effort to reducing risk items.
E-Invoice Partner Portal
Primary administrator of vendor partner portal functions include validating and approving of new users, ensuring that vendor master exists, validating unblocking requests by users whose IDs became dormant, contacting vendor-users when invoices do not comply, collaborate with vendors and AP partners to move invoices forward, liaise with Samsung developer to trouble-shoot errors.
Employee Expense, Vendor Expense, and Business Travel
Lead expert of expense tasks include guiding AP Partners to successfully operate the system’s AP functions, finding ways to improve user experience and request adoptable changes with developers, supporting systems developers to achieve systems enhancements and participating in testing new changes (ex: improve menu systems, fields configurations, ChatBot implementation, etc.)
Stop Payments (BOA Cashpro)
Stop payments administrator functions include verifying cheque is uncashed, assessing reason for stop or voiding, submitting the stop payment into BOA Cashpro, providing relevant documentation to approvers, ensuring that all approvals are completed and confirmation obtained, sending the completed stop payment to relevant AP partner.
IRP (Samsung’s Information Resource Planning for MIS Department)
IRP administrator functions include preparing and submitting annual MIS budget for ITO and Non-ITO payment requests into the IRP system, use these budgets to verify and process 20-25 invoices monthly, collaborating with MIS Director for timely approvals and postings.
Samsung Global Netting/Citidirect (Backfill for AP Manager)
Trade purchase AP function includes processing semi-monthly payments to Global Netting by strict adherence to Samsung Netting Center’s activity calendar. On the dates prescribed in the calendar, AP must perform pre-checks, communicate deletion or addition requests to Samsung partners, monitor changes, retrieve reports from Citibank’s Citidirect site, submit wire payments into BNS Scotiaconnect & BOA Cashpro, obtain wire receipts, clear items in SAP. SECA’s trade AP payments is $3B annually.
BNS Positive Pay (Backfill for AP Manager)
Positive Pay administrator functions include inspecting new in-house cheques to look for print errors, ensuring that MICR lines are printed correctly so that bank clearing houses can clear the cheques smoothly; administrator downloads text files from SAP and uploads it into BNS Scotiaconnect site, and obtains reference number for the submission; administrator then stamps the cheques with the reference number, now ready to be distributed for payment.
Skills and Qualifications
Education:
- Bachelor’s degree or equivalent work experience
Knowledge:
- Experience with ERP system is an asset
- Computer skills in MS office environment, primarily excel
Experience:
- 2 to 3 years of relevant experience preferred
Samsung is an equal employment opportunity employer.
Samsung has an accommodation process in place and provides accommodations for job applicants with disabilities as appropriate. Assessment and selection materials and procedures can be made available in accessible formats and methods as appropriate. If you require a specific accommodation because of disability or medical need, please let us know when selected to take part in our recruitment process so that reasonable arrangements can be made for the appropriate accommodations to be in place as you move through our process.
We thank you for your interest in working for Samsung. Only candidates selected for an interview will be contacted.
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