Posting date: November 23, 2022

Job Title: Accounts Clerk

Number of Vacancies: 1

Posting number: EX22-1367

Status: Limited position

Estimated Probable Duration: Two (2) Years

Hours of Work: 70 hours bi-weekly

Shift Work Required: No

Range of Pay: $27.09 to $32.05 per hour

Start date: To follow selection process

Initial Reporting Location: 199 Larch Street
Eligible to Work from Home: No

Section: Social Services
Division: Children and Social Services
Department: Community Development

Duties: Under the direct supervision of the Social Services Program Manager.

1. Verify invoices for authorization, accuracy and to back-up documentation; process payments within pre-set parameters.

2. Perform data entry, transmit and receive data from host system, print and distribute data.

3. Prepare cheques for pick-up/mailing, keep list of held/cancelled cheques, and distribute to appropriate staff.

4. Maintain records of cheques issued against cheque protector.

5. Examine error report, make corrections or refer to Caseworker, and submit for data entry.

6. Process assignments/agreements for reimbursement.

7. Issue and record receipts for monies received from or on behalf of Social Services clients requesting clearing cheques when applicable and deliver cheques/cash to Financial Services.

8. Verify and balance journal sheets, reimbursements, stop-payments, and cancelled cheques to control documents.

9. Prepare and enter payroll and exceptions for the Division; verify reports and distribute pay stubs. Maintain records.

10. Ensure that human resources and/or medical forms are completed and forwarded to the Human Resources and Organizational Development Division (e.g., leave of absence form, relieving rate form, WI advisement form).

11. Maintain files and records and complete necessary documents for data entry.

12. Respond to enquiries from staff, clients, and suppliers.

13. Compile statistics/information as directed.

14. Develop and maintain a thorough working knowledge of CGS's Safety Manual and the applicable Provincial Legislation listed therein.

15. Perform other related duties as required.

Qualifications:

• Successful completion of Secondary School (Grade XII) Education and courses in Accounting and/or Bookkeeping at the Community College level.
• Over one (1) year up to and including two and one-half (2½) years of related experience.
• Demonstrate keyboarding (a minimum of 40 words per minute) skills.
• Demonstrate skills related to microcomputer software and administrative systems in a Windows environment (e.g. file maintenance, word processing, spreadsheet applications, information input and retrieval).
• Ability to demonstrate effective interpersonal and communications skills with demonstrated ability in dealing with the public in a courteous and effective manner.
• Ability to work in a team environment.
• Excellent use of English verbally and in writing.
• French verbal and written skills an asset.
• Satisfactory health, attendance and former employment history.

How to Apply:

Résumés quoting EX22-1367 are invited and will be received by the City of Greater Sudbury’s Human Resources and Organizational Development Division, by e-mail at hrjobs@greatersudbury.ca or fax at 705-688-3979, for the above noted position until 4:30 p.m. on Wednesday, November 30, 2022. Any application received after this deadline will not be considered.

For further instructions on how to apply to this position, please visit our How to Apply section.

All City of Greater Sudbury employees are required to be fully vaccinated as a condition of hire in accordance with the City's mandatory Vaccination Policy. Please do not submit your proof of vaccination with your resume. This information will only be required if you are selected as the candidate of choice.

All applicants are thanked for their interest in this position. Only those selected for an interview will be contacted. If contacted, and you require a disability related accommodation in order to participate in the recruitment process you must advise the Hiring Manager.

The City of Greater Sudbury has launched a survey to understand what prospective employees are looking for from an employer. Please take a few minutes to provide us with your input. Your responses will be anonymous. Thank you in advance for your participation in the survey!

The City of Greater Sudbury is dedicated to maintaining a fair and equitable work environment, and are happy to hire qualified (including education credential) applicants from anywhere. In order to hire a candidate one must be legally entitled to work in Canada, with legally entitled being defined as having all of the necessary paperwork processed, approved and responded to, by way of a work permit being issued and received. Personal information submitted will be used for the purpose of determining suitability for this competition only in accordance with The Municipal Freedom of Information and Protection of Privacy Act.