Why this role?

We are seeking highly attentive administrative professionals who are detail oriented and masters of managing concurrent priorities to join our growing firm. Our ideal candidate is self-motivated, organized, and values a rewarding career contributing to the success of a full-service law firm.

As an Administrative Assistant, you may support lawyers directly or provide overall administrative support to a specific team. Previous legal experience is not required, and in-depth training will be provided upon hire.

Core Duties and Responsibilities

As an Administrative Assistant, your responsibilities will include, but are not limited to, the following:

• Reviewing and prioritizing incoming and outgoing mail/couriers, coordinating faxes, and scanning/copying documents;
• Drafting routine correspondence;
• Answering client inquiries via phone, email, or in person and communicating with key parties in a timely manner;
• Booking meetings, etc., and maintaining schedules and agendas;
• Maintaining up-to date and accurate electronic and paper client files with the use of a document management system; and,
• Processing large volumes of documents with ability to use technology to store and organize files diligently.

Qualifications and Skills

To be successful, you possess the following qualifications and skills:

• Graduate of an Office Administration program or equivalent combination of training and experience;
• Excellent analytical skills with attention to detail, coupled with strong organizational and time management skills;
• Strong verbal and written communication skills with a demonstrated ability to provide superior customer service including patience, empathy and understanding;
• Excellent proofreading skills (ability to type check material for grammatical, typographical, spelling, diction, and formatting errors);
• Ability to work both independently and as a team;

• Ability to follow instructions with minimal supervision and take initiative; and,

• Excellent computer skills, specifically Microsoft Word, Outlook, and Excel with the ability to learn new software quickly.

Why BOYNECLARKE LLP?

We are a dynamic, fast-growing, full-service law firm located in downtown Dartmouth with spectacular views of the Halifax Harbour. We understand that the success and well-being of our clients and our colleagues is often rooted in our shared community, which is why we are deeply invested in giving back. We strengthen and support our commitment to community through various programs and initiatives including volunteer time programs, employee-driven initiatives, and monthly community giving to employee-selected charities. We also understand that work-life integration, health, and wellness play an important role in our team’s ability to be successful and maintain a vibrant working environment. Through social activities, financial literacy programs, fitness classes, wellness subsidy program, and committee-driven initiatives, our colleagues thrive at BOYNECLARKE.