Please include a cover letter with your application.

Eight Branches College of Eastern Medicine and Eight Branches Professional Clinic are seeking an experienced administrative assistant to join our team. The successful candidate will be responsible for providing administrative support to our office manager and ensuring the smooth operation of our administrative processes. The ideal candidate should be detail-oriented, organized, and able to work independently.

This job is eligible for a hybrid working arrangement, but the candidate must be able to work on-site on reasonably short notice.

Responsibilities:

• Assist the Office Manager by answering calls and responding to student emails, while escalating concerns to the registrar (through appointment) when necessary.
• Perform regular bookkeeping tasks such as filing receipts and recording payments, using software such as Microsoft Excel, Google Sheets, and QuickBooks.
• Follow up with students regarding late or missing documents or payments, including student agreements, academic assignments, tuition payments, etc.
• Upload tests, notes, and quizzes to our learning management system.
• Produce simple or templated documentation such as letters and student cards.
• Perform digitization, data entry, and data analysis using common office software such as Microsoft Excel, Google Sheets, and Adobe Acrobat.
• Maintain familiarity with our teaching and professional clinics to cover reception shifts as needed.
• Facilitate testing accommodations by overriding test settings, booking rewrites and proctoring tests.

Requirements:

• Flexibility to work evenings and weekends as needed.
• High school diploma or equivalent; associate's or bachelor's degree preferred.
• At least 1-2 years of experience in administrative support or a related field.
• Advanced proficiency in Microsoft Office and Google Suite.
• Proficiency with QuickBooks strongly preferred.
• Strong written and verbal communication skills.
• Strong attention to detail and excellent organizational skills.
• Ability to prioritize tasks and meet deadlines.

Job Types: Full-time, Permanent

Salary: $37,000.00-$40,000.00 per year

Benefits:

• Casual dress

Schedule:

• Evening shift
• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Toronto, ON M4S 2Z8: reliably commute or plan to relocate before starting work (required)

Education:

• Bachelor's Degree (preferred)

Experience:

• bookkeeping: 1 year (preferred)
• JaneApp (or similar booking software): 1 year (preferred)
• administrative/office: 2 years (required)

Work Location: Hybrid remote in Toronto, ON M4S 2Z8

Application deadline: 2023-05-22
Expected start date: 2023-05-22

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