Pembina Hills School Division Facilities Department invites applications for an Administrative Assistant III. The Administrative Assistant will support the Facilities team. The successful candidate must be a self-directed team player. This position will be responsible for the implementation and monitoring of the Division’s Occupational Health and Safety Program for staff. Duties are to commence on June 1, 2023. Hours of work will be Monday-Friday working 7.5 hours/day.

The Division
Pembina Hills School Division provides education to approximately 3800 students in 15 community schools in north central Alberta. PHSD also provides education to over 10,000 students from within and beyond our borders, through our online school, Vista Virtual School.

The Facilities Department is responsible for all site aspects such as the maintenance, electrical, plumbing/heating, janitorial, grounds work, playground inspections and OH&S for all Divisional sites and schools. These sites include 11 schools, 2 colonies and 2 outreach sites which consists of 56,899 sq. m2 of facility space.

The goal of the department is to maintain and upgrade facilities to provide a safe and aesthetically pleasing environment to meet the educational needs of the Division students and staff for years to come.

Qualifications/Skills Required:

• Ability to manage multiple tasks and establish priorities
• Able to work independently and provide team support
• Able to exercise a high degree of confidentiality
• Advanced communication skills
• Creative problem solver
• Effective research and analytical, risk assessment and decision-making skills
• Excellent writing and presentation skills with the ability to articulate and influence outcomes
• Handle detail with a high degree of accuracy
• Superior organizational skills
• Able to work independently and mentor site personnel by providing instruction and direction to foster positive, collaborative relationships, both internal and external to the Division
• Knowledge of computer applications required with excellent word processing, database, and PowerPoint skills
• Related experience in health and safety services would be an asset
• Alberta Occupational Health and Safety Legislation Awareness
• Knowledge of Division operations, policies and practices

For further information, please contact:
Tracy Tyreman (Director of Facilities) at 780-307-4081
This competition will remain open until a suitable candidate is found.

There are inherent risks in the work employees do throughout Pembina Hills School Division (PHSD). All staff are to be prepared to satisfactorily manage the inherent risks encountered in their work. PHSD staff are responsible for advising their Supervisors of unknown risks encountered relating directly to their work. Staff are expected to cooperate in ensuring workplace health and safety in a caring and respectful educational setting.

PLEASE NOTE:

• Your resume should include a list of references with permission for Pembina Hills School Division to contact any or all references.
• Original Criminal Record Check including Vulnerable Sector (dated within one year) must be provided prior to employment.
• Original Intervention Record Check (dated within one year) – issued by Child & Family Services Authority must be provided prior to employment.
• Verification of Education and relative experience is required.

We thank all applicants for their interest. Only those shortlisted will be contacted.

Job Type: Full-time

Benefits:

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• Vision care

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Barrhead, AB T7N 1L4: reliably commute or plan to relocate before starting work (preferred)

Work Location: In person

Expected start date: 2023-06-01

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