At Maple Leaf Sports & Entertainment Partnership (MLSE), we are committed to creating an inclusive workplace that is representative of our community and where all employees feel they belong and can reach their full potential. We are Canada’s preeminent leader in delivering top quality sport and entertainment experiences and one of North America’s leading providers of exceptional fan experiences. We are the parent company of the National Hockey League’s Toronto Maple Leafs, the National Basketball Association’s Toronto Raptors, Major League Soccer’s Toronto FC, the Canadian Football League’s Toronto Argonauts and development teams with the Toronto Marlies (American Hockey League), Raptors 905 (NBA G League), Toronto FC II (MLS NEXT Pro League) and Raptors Uprising Gaming Club, the Toronto Raptors Esports franchise in the NBA 2K League.

MLSE owns and/or operates all the venues our teams play and train in, including Scotiabank Arena, BMO Field, Coca-Cola Coliseum, Ford Performance Centre, BMO Training Ground, and OVO Athletic Centre. We also provide fans in Toronto with incredible live music and entertainment events, as well as exceptional culinary experiences through our restaurants (e11even and RS) and clubs (Hot Stove Club, ScotiaClub and Platinum Club). Through MLSE Foundation, we have invested more than $45 million into Ontario communities since 2009 and with MLSE LaunchPad, we provide a place where youth facing barriers use sport to recognize and reach their potential.

We achieve all of this through our Common Purpose - to unite and empower our employees to create extraordinary moments for our fans and each other. Come be a part of the team.

As the Administrative Assistant, Operations, you will provide comprehensive and high-level administrative support to the Vice President, Operations & General Manager, Venues. Responsibilities include administrative support, calendar & time management, correspondences & executive presentations. You will be a liaison for internal and external matters pertaining to the administration of Venues Operations contributing to the efficient and professional operation of the VP’s day to day operations. Your integrity, passion & dedication to teamwork, is integral to our business.

Responsibilities:

• Directly support the Vice President with meetings, emails, scheduling, expenses, travel, Board & Executive presentations as required
• Prepare, reconcile and monitor department Purchase Orders, while working closely with the finance team on monthly, quarterly and yearly department budget meetings
• Take ownership of the department calendar across all operations teams, including scheduled workplace postings, event schedules, milestones, corporate events
• Communicate all notices of department outages, service interruptions and maintenance impacts
• Coordinate & support department Directors with calendar, expenses & travel
• Plan and execute team meetings, department outings and employee recognition with responsibility for associated meeting minutes
• Track & monitor department vehicles and related insurance
• Prepare & reconcile all major insurance claims and associated invoice reconciliation
• Track & monitor sports & entertainment ticket distribution as required
• Oversee general office admin and office space requirements, including but not limited to IT hardware, event credentialing, security access passes, deliveries, visitor management
• Able to work evenings & weekends as the need arises
• Optimally manage department financial administration regarding purchases orders, invoicing, vendor communications, vendor reconciliation etc. ensuring vendors are paid on time and on budget
• Oversee all department memberships, subscriptions and certifications and associated renewals
• Process account documentation paperwork and connect with the back office to completion.
• Prepare reports, memos, letters of direction and other forms as required
• Prepare necessary reports and documents for client meetings.

Note: Before reviewing the qualifications listed below, we want you to know that we understand you may not meet all the qualifications described and have other relevant expertise and experience. We invite you to please share this with us in the "Message to the Hiring Manager" section of our online application.

• Recent administrative experience with some level of financial management
• Proficient in Powerpoint, Outlook, Excel
• Knowledge of Oracle or similar purchase order system
• Meticulous attention to detail
• Problem solver
• Motivated to learn, can work individually or as part of a team
• Responsible
• Self-directed self-motivated
• Excellent verbal and written communication
• Experience using Microsoft word and excel
• Ability to learn to use new software as required

Apply by: December 13, 2022

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

At MLSE, we are committed to building an equitable, diverse and inclusive organization. We are an equal opportunity employer and we do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. MLSE will provide reasonable accommodation for qualified individuals with disabilities in the job application process. If you have difficulty using our online application system and you need an accommodation due to a disability, please email accommodations@mlse.com. Please note this email is only for accommodation requests. Resumes sent to this email address will not be considered.