LaPrairie Crane, a member of LaPrairie Group of Companies, is one of Canada’s largest independent mobile-crane companies with fleet capabilities ranging from 18 – 650 tons, including all terrain, boom truck, carry deck, crawler, hydraulic truck, rough terrain, and tower cranes.

LaPrairie Crane is currently looking for a full-time Facility Administrator to join its team in Fort St. John, BC. The ideal candidate is enthusiastic, organized, adaptable and enjoys working in a fast-paced and multi-tasking environment.

Duties include, but are not limited to:

*
Quotes/Billing*

• Assist in dispatching jobs under the direction of Branch Manager.
• Creating quotes for crane services in Fort St. John, Prince George, Tumbler Ridge BC and Yukon Territory.
• Provide pricing & quote accuracy information to customers and request of purchase orders for updating in Asset Manager Program
• Maintaining and ordering supplies for office, office equipment and other office related requirements.
• Creating job numbers for Crane Operators/Managers
• Approval of Billing under the direction of Manager- through weekly conference calls
• Verifying and sending priced Field Orders to Customers for signature verification
• Submit priced Field Orders to the AR department for invoicing
• Daily review / processing and electronic filing of data
• Assist with Intercompany recharges for mechanical work done on third party equipment.
• Attend conference meetings for AM Review of bi-weekly billing
• Maintain Customer relations
• Maintain Field Order reporting requirements and estimates as required.
• Produce customer reporting requirements, as requested.

Time keeping

• Reviews total hours worked by employees submitted daily – checking for accuracy and punctuality
• Assists processing of personnel documentation for new hires
• Reviews with Manager for approval and send to Payroll for processing- weekly basis.
• New hire information collection and transmittal to Payroll/Bamboo.
• Assist with maintaining personnel certifications, training and orientations in Workhub.

Other

• Administration duties, including handling phone calls, mail, filing, organizing office supplies
• Prepare and complete packages for delivery outbound or inbound shipments – load/pack/wrap/label/ship
• Responsible for any other work projects or tasks directed by Managers or other authorized personnel
• Assist with equipment registration/plating requirements and updates.

Requirements:

• Strong attention to detail
• Ability to multitask and prioritize
• Excellent communication and people management skills
• Excellent organizational and time management skills
• Proficiency in Microsoft Office
• Self-starter with strong problem-solving skills

Qualifications

• 2-5 Years’ experience in a similar role
• Experience with similar industrial related dispatch and billing tickets/PO requirements
• Project Management training considered an asset
• Experience in complex, fast paced and competitive environments
• Adequate knowledge of cranes, special transport execution and equipment
• Excellent customer service, organization, critical thinking, and interpersonal skills
• Experience in transport permits for equipment in Western Canada is an asset.

Job Type: Full-time

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