JOB POSTING

Position Title: MEDICAL SECRETARY

Company/Program: Windsor Essex Community Health Centre(weCHC) – Leamington/Walk-in Clinic

Classification: Permanent, Full-Time (35 Hours/week, evenings & weekends)

Date Posted: February 24, 2023

CORE RESPONSIBILITIES OF THE POSITION

This position will support the mission, vision and values of the Windsor Essex Community Health Centre. This position will support safety, quality care of clients/patients. As a key member of weCHC the Medical Secretary will:

• Perform reception and administrative duties, including; greeting clients in person and on the phone, coordinating meetings and taking meeting minutes, photocopying, faxing and scanning documents into the

Electronic Medical Record (EMR)

• Schedule client, specialist and diagnostic testing appointments
• Prepare, maintain, update, retrieve, track and file charts manually and electronically
• Ensure accurate tracking and logging of all client interventions, hours and appropriate reporting as required by Ontario Health West and Ministry or Health
• Provide referral information for internal and/or external programs and services to support the “circle of care” for clients
• Implement document management and distribution systems and maintain inventory of necessary forms and supplies
• Maintain petty cash, as required
• Initiate crisis response procedures when necessary
• Assist program staff with administrative needs
• Perform other duties that support the mission and vision of the organization and/or as assigned based on position responsibilities and/or site requirements.

SKILLS, KNOWLEDGE & EXPERIENCE REQUIRED

• Minimum 2-5 years recent experience in a health setting
• Experience with reception responsibilities using a multi-line phone system and EMR
• Proficient in typing, the use of computers and various software applications is required
• Exceptional customer service skills are required to work with internal and external clients, community partners and resources
• Strong communication and excellent interpersonal skills, combined with good analytical, problem solving, organizational and administrative skills
• Ability to work flexible schedule of hours including weekends (Saturday/Sunday)
• Bilingual (English/Spanish) language skills required
• Current and valid Class “G” Ontario Driver’s License with reliable transportation to support travel throughout

Windsor-Essex County, required.

EDUCATION AND CERTIFICATE REQUIREMENTS

• Medical Secretary Diploma from a recognized institution
• Additional training in computer software applications and/or secretarial skills an asset
• Completion of a Police Clearance or Vulnerable Sector Check prior to commencing employment.

CLOSING DATE
Please forward your resume and cover no later than March 1, 2023 . Refer to posting
LMMS23AP .

Job Types: Full-time, Permanent

Salary: $22.84-$26.35 per hour

Benefits:

• Company pension
• Dental care
• Vision care

Schedule:

• Day shift
• Weekend availability

Work Location: One location

Application deadline: 2023-03-06

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