POSITION TITLE: 22-75 Student Records Officer
STATUS: Project Non-Recurring Kind
CLASSIFICATION: Part Time Support Staff
EFFECTIVE DATE: Oct. 31, 2022 – Oct. 31, 2023
SALARY: $30.17/hr (0-35 hrs/week)
CAMPUS: Timmins
STARTING SALARY: $ 30.17/hr
CLOSING DATE: Open Until Filled
DIVISION: Registrar
COMPETITION #: 22-75

At Northern College, we’re driven by our commitment to the ongoing success and development of our students, our communities and our staff. A career with Northern College can provide you with meaningful opportunities for your professional growth, and we’re confident that our friendly, collaborative workplace culture will contribute to your personal growth as well.

In addition, to a rewarding career, some of the other benefits offered to employees of Northern College include competitive salaries, a defined-benefit pension plan, access to our athletics facilities and a wellness program.

DUTIES:

Reporting to the Executive Director, Student Services & Registrar, the incumbent will work closely with the full-time Student Records Officer. The successful incumbent will:

• Assist in developing an extensive knowledge of a complex student information system (SIS), data entry for courses, fees, student records including micro-credentialling;
• Process Records of Amendment addressing grade changes, prior learning recognition, program changes or withdrawals;
• Assign Ontario Education Numbers as needed;
• Review attendance sheets and liaise with Coordinators regarding the withdrawal status of no-show students;
• Log international student visa denials and processing associated withdrawals;
• Initiate refunds for finance;
• Monitor and analyze data for quality assurance in internal and external reporting and auditing;
• Prepare queries for reports; and
• Investigate, and identify errors or anomalies in program synopses, student records or system data reports; analysing, strategizing and consulting with student services, IT staff or faculty as needed to troubleshoot or resolve problems in data or related input or reporting processes.

QUALIFICATIONS:

• Minimum 2-year diploma in Business, Information Systems or related field;
• Minimum 3 years’ experience including data processing;
• Excellent customer service, interpersonal, writing, and communication skills;
• Computer skills including Microsoft Office Suite;
• Good judgment and problem-solving skills;
• Good organizational skills and;

The incumbent may be required to provide a criminal reference check.

HOW TO APPLY: Please visit the Northern College website at: www.northernc.on.caand click on the Careers at Northern link to apply through our online job application system.

Northern College is committed to an inclusive, barrier-free selection process. If contacted regarding this competition, please advise the interview coordinator of accommodation measures you may require during our selection process. Information received relating to accommodation needs of applicants will be addressed confidentially.

Northern College values diversity and is an equal opportunity employer.

We thank all applicants for their interest in Northern College, only those to be interviewed will be contacted.

Job Type: Part-time

Salary: $30.17 per hour

Schedule:

• Monday to Friday

Work Location: Hybrid remote in Timmins, ON

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